NBHRF Establishment Grant for New Investigators

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Requirements Guide

Purpose
Scope
Funding
Eligibility
Recruitment Process
Allowable Expenses
Review
Application Details
Required Attachments
Application Submission
Final Report

Purpose

The Establishment Grant for New Investigators program is designed to assist in the establishment of new outstanding health researchers in New Brunswick by providing funding to develop their independent health research programs. It is expected that the applicant works with their university department head and vice-president(s) to prepare their application.     Back to top of page

Scope

A new investigator is defined as a researcher who has held a full time research appointment (e.g. faculty appointment providing eligibility to apply for grands and/or supervise trainees), for a period of 0 to 60 months.

Research supported must be in a field of human health research. The Canadian Institutes of Health Research (CIHR) defines/categorizes these fields by four pillars: 1 – biomedical, 2 – clinical, 3 – health system services and 4 – population health.   Back to top of page

Funding

The program is offered annually, subject to availability of funding.

  • The grant may be up to $60,000 per year for up to 2 years.
  • Applications are accepted at any time, there is no set deadline. However, applications to NBHRF will only be accepted within fifteen months of the date of the original decision notification of the national granting agency.
  • The grant may be used to match funds from another agency, provided that the request to the other agency has already been submitted and received a peer-review score.   Back to top of page

Eligibility

To be eligible to apply, the applicant must:

  • submit an application to any national funding agency (such as, but not limited to CIHR, NSERC, any national charity or international funding agency with a peer review process) for funding. The applicant may provide this application to NBHRF for consideration at any time, but a decision will only be made once it has been through the peer review process and scored the equivalent of 3.75 or above; or scored the equivalent of 3.5 or above and the ranking is in the top 50% of its competition. The original application to the agency and the associated detailed peer-review comments and evaluations must be included in the application to NBHRF as an attachment;
  • be an independent health researcher at a New Brunswick Institution; confirmation of employment documentation from the host institution is required;
  • not have previously held an NBHRF Establishment Grant;
  • be a Canadian citizen, permanent resident, or actively pursuing such status;
  • be able to commit a minimum of 50% of his/her time to conduct research. NBHRF will seek verification of this commitment, for example a written commitment from the host institution for the required teaching release time; and
  • be sponsored by the appropriate Department Head, Dean and Vice-President-academic / research of a New Brunswick institution.   Back to top of page

Recruitment Process

The recruitment process of a health researcher to the province of New Brunswick must be transparent, open and equitable, and compliant with the institution’s tenure-track hiring guidelines.  Back to top of page

Allowable Expenses

Allowable expenses are those necessary to carry out the research and not provided through other means. They may include:

  • research administrative support;
  • up to 50% of the investigators’ first-year salary;
  • salary of technicians, research assistants, research associates, graduate students, and postdoctoral fellows; (individuals funded via NBIF are not eligible);
  • general office expenses and supplies;
  • research equipment (Note: Laptop and desktop computers are not considered allowable expenses unless they are connected to a piece of equipment);
  • reimbursement for use of hospital equipment or personnel for medical procedures;
  • expenses incurred by research subjects to allow them to participate in the research but not honoraria or payments for participation, except in exceptional circumstances;
  • technical advice of an unusually complex nature and/or requiring a considerable time commitment that goes beyond what could be expected in a collegial relationship;
  • field travel; 
  • communications and knowledge translation; and
  • travel for knowledge translation related to the program of research.   Back to top of page

Review

Applications are reviewed to ensure that they:

  • fit with the purpose, scope and requirements of the funding program, including the importance of the study to the establishment of the applicant's health research career in New Brunswick;
  • fit within a field of human health research as defined in “Scope” above.

Once the application is received, review will begin immediately but final decisions are made only after NBHRF receives the national agency’s peer-review comments and score.  Back to top of page

Application Details 

Complete the NBHRF online application form (all fields with an asterisk (*) are mandatory). Attach all documents in the appropriate section of the form (either CCV Attachments or Application Details Attachments). Attachments are detailed below.    Back to top of page

Required Attachments

Headings as outlined below are to be included as attachments and page limitations respected.

Attachment #1: Plain Language Project/Program Summary 
  • Maximum 1 page. 
  • Page set up and format as outlined below must be followed.*
  • Upload under the section "Application Details Attachments".

Attachment #2: Relevance of Project/Program to Health Research in New Brunswick 

  • Maximum 1 page. 
  • Page set up and format as outlined below must be followed.*
  • Upload under the section "Application Details Attachments".

Attachment #3: Information on and Breakdown of Other Sources of Funding for the Applicant 

  • Include amount, source, and conditions / duration. 
  • Upload under the section "Application Details Attachments".

Attachment #4: Teaching Release Letter of Commitment from the host organization

  • Letter to be signed by the New Brunswick Institution’s Vice-President-academic / research indicating the number of course(s) for which release time will be provided.
  • Upload under the section "Application Details Attachments".

Attachment #5: Confirmation of Employment Documentation

  • Upload under the section "Application Details Attachments".

Attachment #6: Letters from Sponsors

The application must include letters from the hiring Department Head, Dean and Vice-President, academic/research.  Since the Establishment Grant is intended to establish an independent researcher in the province, sponsoring letters should focus on the fit of the proposed research program in the long-term objectives of the institution. It should also speak to the research promise of the applicant and why it is important that they join this New Brunswick institution as an independent health researcher.

  • Upload under the section "Application Details Attachments".
  • The application must include letters from the hiring Department Head, Dean and Vice-President, academic/research.  Since the Establishment Grant is intended to establish an independent researcher in the province, sponsoring letters should focus on the fit of the proposed research program in the long-term objectives of the institution. It should also speak to the research promise of the applicant and why it is important that they join this New Brunswick institution as an independent health researcher.
  • Upload under the section "Application Details Attachments".

Attachment #7: Copy of Applicable National Agency Application, Funding Decision and Peer Review Score and Comments  

  • Submit a copy of the relevant application and its funding decision notification and peer review comments. These documents are to be uploaded as attachments in the Application Details Attachments section of the form using the “Choose Files” button in that section. If the funding decision notification and peer review score and comments from the national agency are not available at the time of application, they may be subsequently emailed as one PDF document to   
  • Upload under the section "Application Details Attachments".

Attachment #8 – Canadian Common CV (CCV)

  • A completed CV must be created (and/or updated) and submitted in the Canadian Common CV system as part of the application process. Using the CV “Funding” option, select “Funding Source NBHRF”, and then select “CV Type NBHRF Template”. The CCV will have to be uploaded as a document through the “Choose Files” button on the application form. Please note that a “Draft” CCV will not be accepted as part of the application. Please ensure that the correct version of the CCV is uploaded in the NBHRF application. A submitted version of the CCV will have a date submitted and a confirmation number at the top of the CCV.   
  • Upload under section “CCV Attachments”.

Attachment #9: Signatures

  • · A scanned completed signature page must be attached. 

It is important that signatures are obtained BEFORE the application is submitted. After the application is submitted, the applicant will not be able to make changes. The applicant must review the application with each of the primary stakeholders and obtain their signatures. 

The signatures required are:

1. Applicant
Enter the applicant's name on the online application. 

2. Department
Enter the name of the Dean/Department Head/Manager on the online application.

3. Institution
Please enter the name of the person who has the authority to bind the institution or organization to the general conditions governing grants and awards.

The signature on the pdf signature page must match the “Signature Acquired” name entered on the online application form. Should the applicant realize or be told that they have an incorrect name entered on the pdf for signature, the applicant can strike out the original name, write in the appropriate name on the printed form and have the appropriate person sign. Before submitting the application, however, the applicant must return to the same field in the online application and update the entry to match the name and title of the person who has signed. 

  • Your pdf signature attachment must match your online information. 
  • Upload under section "Application Details Attachments".

*Page Set Up and Format for Attachments

Margins:                    ¾” (2 cm)   
Page:                         8.5” x 11” (21.5 x 28 cm)
Font:                          12 point   
Spacing:                   No condensed type or spacing
Line Spacing:          Single-spaced                                      Back to top of page

Application Submission – Please Read Carefully

The applicant must review the application for completeness and accuracy prior to submitting. Applications can not be edited after clicking the “Submit” button.

Prior to submission, all attachments are to be uploaded with the application using the “Choose Files” button in the appropriate section (“Application Details Attachments” or “CCV Attachments”). See above.

Signatures must be obtained prior to submission. To do so, the applicant must follow the steps outlined below:

1. Enter the signatories’ names in the appropriate fields on the online form.
2. Click “Save Draft”.
3. Go to “View”.
4. Scroll to the bottom of the page.
5. Click on “View PDF”.
6. Print the pdf document.
7. Logout of the application.
8. Obtain the required signatures on the printed pdf document.
9. Scan the signed document.
10. Log back into the account.
11. Click the "Edit" button for this application on the “Portfolio” page.
12. Click the “Choose Files” button under "Application Details Attachments".
13. Upload the scanned signature page.
14. Click the Signature Acquired boxes.
15. Click “Save Draft”.

Once the application is complete, click “Submit”.

The applicant will receive an e-mail advising that the application has been received, including a file number for future use.    Back to top of page

Final Report

Grant recipients are required to submit a Final Report within 90 days of the end of the grant duration by completing the NBHRF final report form found by logging into their NBHRF account. The signed financial statement from the institution and a summary report must be attached in the “Final Report Attachments” section.  

All fields of the report form must be completed accurately. If information is missing or incorrect, the report will be rejected and recipients will be instructed to redo it.

If the project has been funded by a national agency, a copy of the agency's final report must also be included as an attachment with the final report submission.

The grant recipient will receive an automated email confirming submission of the report. The grant recipient will also receive an email from the NBHRF Program Director indicating whether or not the final report is complete and accepted. If it is not complete, appropriate actions will be arranged.  

Recipients who do not submit a final report or any other required documentation will be ineligible for future NBHRF research funding.    Back to top of page

NBHRF Establishment Grant - online application