NBHRF Knowledge Translation Grant

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Requirements Guide


Duplicate Funding
Allowable Expenses
Application Details
Required Attachments
Application Submission
Final Report

The NBHRF Knowledge Translation (KT) Grant is designed to assist in capacity building by helping to defray the costs associated with KT such as, but not restricted to, publication costs, marketing material costs, communications costs or travel costs (travel costs will be considered if they are for making a scientific presentation (oral or poster) as a first author or presenter at a conference or other relevant professional meeting outside of Atlantic Canada).  

Research supported must be in a field of human health research. The Canadian Institutes of Health Research (CIHR) defines/categorizes these fields by four pillars: 1 – biomedical, 2 – clinical, 3 – health system services and 4 – population health.  Back to top of page

The program is offered annually, subject to availability of funding.   

  • Grants may be up to $3,000 and matched by other funders on a 1:1 ratio (i.e. NBHRF - $1,500, other funder - $1,500)  
  • Student applicants must be sponsored by their academic supervisor to receive an NBHRF KT Grant.  A supervisor is limited to two of their students receiving this grant per calendar year.
  • Applicants are eligible for one NBHRF KT Grant per calendar year.
  • Applications may be submitted anytime; there is no set deadline. However, grants will be awarded on a first come first serve basis. 

Duplicate Funding
This grant can be combined with other awards if they are insufficient to cover the full cost of the KT expenses.  Back to top of page

To be eligible to apply, the applicant must be either:

  • an independent individual conducting health research at a New Brunswick university, college, research institution, health service organization, voluntary health agency or non-profit organization;; 
  • a registered undergraduate or graduate student (Master’s or PhD program) under the supervision of an academic or clinician health researcher at a New Brunswick university, college, research institution, health service organization, voluntary health agency or non-profit research organization;
  • a Postdoctoral Fellow within 5 years of obtaining their PhD under the guidance of an academic or clinician health researcher at a New Brunswick university, college, research institution, health service organization, voluntary health agency or non-profit research organization;

and provide supporting documentation that they:

  • if appropriate, are making a scientific presentation at an event outside Atlantic Canada (oral or poster presentation) 
  • have matching funds at the required level.

Student applicants must also provide a sponsorship letter from their academic supervisor. 

Note: Health Research Trainees whose work contributes to projects directly supported by CIHR-SPOR initiatives (such as Maritime SPOR Support Unit, Primary and Integrated Health Care Innovations Network, ACCESS Open Minds, Chronic Disease Networks, Innovative Clinical Trials, AGEWELL Innovation Hub or Canadian Consortium on Neurodegeneration in Aging are not eligible for this award.   Back to top of page

Allowable Expenses
Allowable expenses include but are not limited to: 

  • Publication, dissemination, marketing and /or other communication costs
  • Registration fees for an event at the lowest registration fee applicable such as the Early Registration rate 
  • Round-trip economy-class airfare for an event
  • Economy accommodations for an event including one night directly prior to the meeting commencement through to the day after the completion of the meeting
  • Daily meals 
  • Allowance - $10 Breakfast, $20 Lunch, $30 Dinner 

Applications are reviewed to ensure that they:

  • fit with the purpose, scope and requirements of the funding program.
  • fit within a field of human health research as defined in “Scope” above.

Once the application is received, review will begin immediately. Decisions are typically made within two to four weeks from the time of submission. This timeline is subject to change. Back to top of page

Application Details
Complete the NBHRF online application form with the fields as stated below. Attach all documents in the appropriate section of the form (either CCV Attachments or Application Details Attachments). Attachments are described below.

KT TypesPublication, dissemination, marketing and /or other communication costs

The following application fields are mandatory

  • Name of Activity: ex: Publication to Journal XXX
  • Which CIHR Theme: select all that apply
  • Funds Requested from NBHRF
  • Funds Matched by partner(s) 
  • Budget Table: Other (provide details in an attachment)
  • Funding Sources: enter all other sources that have been approved and mark status as approved.
  • Supervisor(s)
  • Abstract: Title, short abstract and authors 

KT Type – Travel for presentation

All application fields are mandatory       Back to top of page

Attachment #1: Full Description of the Activity  

  • Upload under the section "Application Details Attachments"

Attachment #2: Presentation Validation Documents for an event 

  • copy of the poster abstract page from the Conference materials (or equivalent)   
  • Upload under the section "Application Details Attachments"

Attachment #3: Matching Funder Commitment Letter

  • Upload under the section "Application Details Attachments"

Attachment #4: Academic Supervisor Sponsorship Letter (Student Applicants only)

  • Upload under the section "Application Details Attachments"

Attachment #5: Relevance of Project to Health Research in New Brunswick 

  • Maximum 1 page.
  • Page set up and format as outlined below must be followed.*
  • Upload under the section "Application Details Attachments”

Attachment #6: Budget breakdown specific to NBHRF funds requested

  • Upload under the section "Application Details Attachments”

Attachment #7: Canadian Common CV (CCV)

  • A completed CV must be created (and/or updated) and submitted in the Canadian Common CV system as part of the application process. Using the CV “Funding” option, select “Funding Source NBHRF”, and then select “CV Type NBHRF Template”. The CCV will have to be uploaded as a document through the “Choose Files” button on the application form. Please note that a “Draft” CCV will not be accepted as part of the application. Please ensure that the correct version of the CCV is uploaded in the NBHRF application. A submitted version of the CCV will have a date submitted and a confirmation number at the top of the CCV.
  • Upload under section “CCV Attachments”.

Attachment #8: Signatures

  • A scanned completed signature page must be attached. 
  • It is important that signatures are obtained BEFORE the application is submitted. After the application is submitted, the applicant will not be able to make changes. The applicant must review the application with each of the primary stakeholders and obtain their signatures.  Back to top of page

The signatures required are:

1. Applicant
Enter the applicant's name on the online application. 

2. Department
Enter the name of the Dean/Department Head/Manager on the online application.

Please enter the name of the person who has the authority to bind the institution or organization to the general conditions governing grants and awards.

The signature on the pdf signature page must match the “Signature Acquired” name entered on the online application form. Should the applicant realize or be told that they have an incorrect name entered on the pdf for signature, the applicant can strike out the original name, write in the appropriate name on the printed form and have the appropriate person sign. Before submitting the application, however, the applicant must return to the same field in the online application and update the entry to match the name and title of the person who has signed. 

  • The signature in each section must match the individual named on the printed pdf and the on-line form.
  • Upload under section "Application Details Attachments".             Back to top of page

*Page Set Up and Format for Attachments

Margins: ¾” (2 cm) 
Page: 8.5” x 11” (21.5 x 28 cm) 
Font:12 point
Spacing: No condensed type or spacing
Line Spacing: Single-spaced

 Application Submission – Please Read Carefully

The applicant must review the application for completeness and accuracy prior to submitting. Applications can not be edited after clicking the “Submit” button.

Prior to submission, all attachments are to be uploaded with the application using the “Choose Files” button in the appropriate section (“Application Details Attachments” or “CCV Attachments”). See above.

Signatures must be obtained prior to submission. To do so, the applicant must follow the steps outlined below:

1. Enter the signatories’ names in the appropriate fields on the online form.

2. Click “Save Draft”.

3. Go to “View”.

4. Scroll to the bottom of the page.

5. Click on “View PDF”.

6. Print the pdf document.

7. Logout of the application.

8. Obtain the required signatures on the printed pdf document.

9. Scan the signed document.

10. Log back into the account.

11. Click the "Edit" button for this application on the “Portfolio” page.

12. Click the “Choose Files” button under "Application Details Attachments".

13. Upload the scanned signature page.

14. Click the Signature Acquired boxes.

15. Click “Save Draft”.

Once the application is complete, click “Submit”.

The applicant will receive an e-mail advising that the application has been received, including a file number for future use.   Back to top of page

Final Report
Grant recipients are required to submit a Final Report within 90 days of the end of the grant duration by completing the NBHRF final report form found by logging into their NBHRF account. The signed financial statement from the institution and a summary report must be attached in the “Final Report Attachments” section.

All fields of the report form must be completed accurately. If information is missing or incorrect, the report will be rejected and recipients will be instructed to redo it.

The grant recipient will receive an automated email confirming submission of the report. The grant recipient will also receive an email from the NBHRF Program Director indicating whether or not the final report is complete and accepted. If it is not complete, appropriate actions will be arranged.

Recipients who do not submit a final report or any other required documentation will be ineligible for future NBHRF research funding.   Back to top of page

Knowledge Translation Grant online application