NBHRF Travel Grants

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Requirements Guide

Purpose

The purpose of the NBHRF Travel Grant Program is to help defray the costs associated with making a scientific presentation (oral or poster) as a first author or presenter at a conference or other relevant professional meeting outside of Atlantic Canada.  The grant is offered to two categories:  Academic health research (for graduate students, post-doctoral fellow, health researchers, health research professionals) and clinical research (for clinicians, clinical research (nurse) coordinators).

Scope

Research supported must be in a field of human health research, defined broadly as encompassing either of four (4) pillars of health research, namely biomedical science, clinical research, health services and systems research, and research on the cultural, social, and environmental determinants of population health.  

Funding

The program is offered annually, subject to availability of funding.  Matching funds obtained from pharmaceutical sponsors must be sent directly to NBHRF prior to payment of the grant.

The Academic Travel Grant: Total Annual Envelope - $25,000 

  • may be up to $1,000 per applicant for a national presentation and up to $1,500 per applicant for an international presentation
  • must be matched by other funders on a 1:1 ratio 

NBHRF versus university or college or health charity or health foundation or private sector
                               $   750 : $   750
                               $1,000 : $1,000
                               $1,500 : $1,500

  • one award maximum will be granted for a given applicant per year
  • two awards maximum could be granted per team to a given team per year
  • applications may be submitted anytime, grants will be awarded on a first come first serve basis
  • if funding remains in the final quarter of the fiscal year, additional awards may be given
  • therefore, a minimum of 17 or up to a maximum of 25 travel grants (or more pending on the amount requested) may be awarded

The Clinical Travel Grant: Total Annual Envelope - $25,000

  • may be up to $1,000 per applicant for a national presentation and up to $1,500 per applicant for an international presentation
  • must be matched by other funders on a 1:2 ratio 

NBHRF versus  university or college or health charity or health foundation or private sector
                              $   750 : $1,500
                              $1,000 : $2,000
                              $1,500 : $3,000

  • one award maximum will be granted for a given applicant per year
  • two awards maximum could be granted per team to a given team per year
  • applications may be submitted anytime, grants will be awarded on a first come first serve basis
  • if funding remains in the final quarter of the fiscal year, additional awards may be given
  • therefore, a minimum of 17 or up to a maximum of 25 travel grants (or more pending on the amount requested) may be awarded

Duplicate Funding

Can be combined with other non-New Brunswick government sponsored travel awards if they are insufficient to cover the full cost of travel expenses.  Funding allocation will be based on post-event real cost and combined total leveraged funds.

Eligibility

To be eligible to apply, the applicant must:

  • be making a presentation at the event (this includes an oral poster presentation) and provide supporting documentation to indicate such
  • have matching funds at the required level and supporting documentation of such
  • have an academic or clinical appointment at a New Brunswick university, college, research institution, health service organization, voluntary health agency or non-profit research organization
  • be a registered graduate student (Master’s or PhD program) under the supervision of an academic or clinician health researcher at a New Brunswick institutions
  • be a Postdoctoral Fellow within 5 years of obtaining their PhD under the guidance of an academic or clinician health researcher at a New Brunswick institutions
  • be a health research professional within 5 years of obtaining their diploma under the guidance of an academic or clinician health researcher at a New Brunswick institutions

Note:  Health Research Trainees whose Supervisors are part of projects directly supported by CIHR-SPOR initiatives, namely MSSU (Maritime SPOR Support Unit), PIHCI (Primary and Integrated Health Care Innovations Network), ACCESS-NB, CDN (Chronic Disease Networks), iCT (Innovative Clinical Trials), CCNA, or any other large national project (such as Movember, CC-ABHI. NCE-CFN, NCE-AgeWell), are NOT eligible for this award as such funds are provided within large individual project budgets. 

Application Instructions at a Glance

The checklist below shows the steps an applicant will need to follow to submit an online application to NBHRF for the NBHRF Travel Grant competition:

  • Complete an updated online Common CV using the template entitled "NBHRF Template".
  • Complete the online application form (including all fields with an asterisk (*) if the required fields are not filled out your application will not be processed for review) and prepare all required attachment documents including a scanned completed signature page.
  • Submit online application with all attachments

Allowable Expenses

Allowable expenses are: 

  • Registration fees – at the Early Registration rate if any
  • Return economy class airfare
  • Economy accommodation for nights right before the meeting and departure the day after the completion of the meeting
  • Daily meal allowance - $10 Breakfast, $20 Lunch, $30 Dinner (no alcohol)

Selection Criteria 

  • CCV of the Applicant
  • CCV of the Supervisor
  • Quality of the submitted abstract
  • Acceptance of the abstract for poster or oral presentation
  • Quality of the conference, workshop, symposium, meeting etc.

Requirements for NBHRF Travel Grant Applications

  • Grant applications must be completed (including all (*) fields & Short Abstract) & submitted online through the New Brunswick Health Research Foundation website. No additional documents will be accepted prior to or after submission.
  • Completion and submission of a Canadian Common CV using the template entitled "NBHRF Template" for the investigator and any co-investigators is required. It must be downloaded from the Common CV website and then uploaded as an attachment to the NBHRF application using the " Choose Files " button on the online application form. Each CV must be uploaded separately.
  • The electronic signature page document (obtained by scanning the paper copy after signatures have been obtained) must be uploaded separately as an attachment using the " Choose Files " button on the application form and named “signature page”. There is no need to submit the paper copy of the signature page; the electronic scanned version will be sufficient.

Please ensure that your application is complete (including all (*) fields and required signatures). Failure to do so will result in an invalid application that will not be eligible for consideration. Once the application is received, review begins immediately.  Decisions are typically made within six to eight weeks from the time of submission, and there is no deadline for this application.

The complete application must be submitted via the online process (Before submitting the online application return to this section and ensure all these documents are uploaded in your online form)

Page Setup and Format for Attachments

Margins:         ¾" (2 cm)
Page:             8.5" x 11.0" (21.5 x 28.0 cm)
Font:              12 point

Spacing:        No condensed type or spacing

Line Spacing:  Single-spaced  - Headings shown below are to be included and page limitations respected. 

Attachment 1     Full Abstract 

Attachment 2     Presentation Validation Documents - copy of the poster abstract page from the Conference materials (or equivalent)   

Attachment 3     Matching Funder Commitment Letter

Attachment 4    Relevance of Project to Health Research in New Brunswick (maximum 1 page)

Attachment 5    Copies of receipts for items claimed

Attachment 6    Budget breakdown specific to NBHRF funds requestedy

Attachment 7    Common CV  A completed Common CV must be created (and/or updated) by the Principal Investigator and any Co-Investigators in the Canadian Common CV system as part of the NBHRF Travel Grant application process. Using the CV Funding option, select Funding Source NBHRF, and then select CV Type NBHRF Template. You will have to upload your CCV as a document through the “Choose Files” button on your application. Please note that a “Draft” CCV will not be accepted as part of your application.  Please ensure that you upload the correct version of your CCV in your NBHRF application.

Attachment 8    Signatures   A scanned completed signature page. Please enter the name of the person who has the authority to bind the institution or organization to the general conditions governing grants and awards and have them sign the "Institution (To be signed by Authorized Official)" box.

These will have to be uploaded as documents through the “Choose Files” button on the application form.

Application SubmissioRead Carefully

Ensure you review the application for completeness (including all (*) fields) and accuracy prior to submitting as you will not have access for editing after you click the submit button.

Ensure that all attachments (files) (see above) are uploaded with your application using the “Choose Files” button prior to submission.

DO NOT submit your application prior to receiving the appropriate signatures. The signature information is the last section of the application.  Once entered ensure to “Save Draft”.  Print your PDF (go to View scroll to the bottom of the page and click on View PDF). You may logout of the application at this time.  Your information will be saved because you clicked “Save Draft”. Obtain the required signatures on the page, scan it and log back into your account.  Click the "Edit" button on your Portfolio page. Click the “Choose Files” button under "Application Details Attachments" and upload the scanned signature page. Click the Signature Acquired boxes.

It is important that you obtain signatures BEFORE you submit this application. After you perform the Final Submit, you will not be able to make changes. You must review your application with each of the primary stakeholders and obtain their signatures. The signature on the pdf signature page must match the Signature Acquired name entered on the online application. (Example: You realized (or been told) that you have an incorrect name entered on your pdf for signature; you can strike out the original name and write in the appropriate name on your pdf form, and get the appropriate person to sign, HOWEVER, before submitting your application, you must return to that field in your online application and change the entry to the same name and title of the person who has signed.

If you are finished your application, click "Submit", if you wish to make any other changes or additions, click "Save Draft" and make those changes.  You will receive an e-mail advising that your application has been received.  In the e-mail you will also be given a unique application number.  Please ensure that you record this number for future reference.

Final Report

Grant Recipients are required to submit a Final Report within 90 days of the travel date by completing the NBHRF final report form found by logging into your NBHRF account.  The Financial Statement for the award from the institution's financial office must be attached as an " NBHRF Attachment".

NBHRF Travel Grant online application