Undergraduate/Medical School Summer Studentships

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Requirements Guide

Purpose
Scope
Important Dates
Funding
Duplicate Funding
Eligibility
Review
Application Details
Required Attachments
Application Submission
Final Report
Summary Report

Purpose

The NBHRF Summer Studentship Program is designed to encourage undergraduate students to pursue formal post-graduate training and a career in health research in New Brunswick by offering a salary stipend to participate in medical or health research at a New Brunswick institution. Back to top of the page

Scope

Research supported must be in a field of human health research. The Canadian Institutes of Health Research (CIHR) defines/categorizes these fields by four pillars: 1 – biomedical, 2 – clinical, 3 – health system services and 4 – population health.

The supervisor is the applicant on behalf of the student. The supervisor must be an independent health researcher, with an academic or clinical appointment at a New Brunswick university, college or research institution with sufficient financial and operational resources to enable the student to perform the research.  Back to top of the page

Important Dates

  • Application Deadline: 4:00 p.m., January 15th of each year, if the 15th falls on a weekend, the application must be submitted online the next business day by 4:00 pm AST.
  • Funding Decisions by: March 28th
  • Funding Start Date: May to July each year  
  • Final Report Due Date: October 31st​             Back to top of the page

Funding

The program is offered annually, subject to availability of funding. 

The award is provided at a rate of $431.25/week for a period of 8, 12 or 16 weeks depending upon the project and the student’s availability. 

                                                                         TOTAL

      1)         8 weeks (July - August)                  $3,450

      2)         12 weeks (June - August)              $5,175

      3)         16 weeks (May - August)               $6,900

The applicant will indicate the appropriate dollar value of the request in the “Funds Requested from NBHRF” field on page one of the on-line application form. Back to top of the page

Duplicate Funding

If an applicant holds another summer studentship award from another agency, the NBHRF award will be reduced by the amount awarded from the other agency to ensure efficient use of public funds. As well, if recipients receive a grant or award after they have received a NBHRF grant, the Foundation must be notified. The NBHRF grant will be adjusted accordingly. A recipient may not decline another previously-offered grant or award in order to accept a NBHRF grant. Back to top of the page

Eligibility 

Supervisor

The supervisor is the applicant on behalf of the student. 

  • The supervisor must hold funding for a specific research project in which the student will be involved.
  • A supervisor may apply for no more than 2 NBHRF Summer Studentships per year and must submit an individual application for each student.

Student

  • The student must be under the supervision of at least one health researcher (i.e. supervisor) who has an academic appointment at a New Brunswick institution related to health research
  • The student has to meet one of the following criteria to be eligible:
  • registered in year one, two or three of an undergraduate degree program in a health-related field; or
  • registered in year one, two or three of a New Brunswick based M.D. program and may also hold an undergraduate or graduate degree. Back to top of the page

Review

Applications are reviewed to ensure that they:

  • fit with the purpose, scope and requirements of the funding program.
  • fit within a field of human health research as defined in “Scope” above.

Once the application is received, review will begin immediately. Decisions are typically made within two to four weeks from the time of submission. Back to top of the page

Application Details

Complete the NBHRF online application form (all fields with an asterisk (*) are mandatory). Attach all documents in the appropriate section of the form (either CCV Attachments or Application Details Attachments). Attachments are outlined below.

No additional documents will be accepted prior to or after the submission deadline.

Awards are made for the chosen number of weeks in the year of funding. Both successful and unsuccessful applicants may apply again in subsequent years. Back to top of the page

Required Attachments

Headings as outlined below are to be included as attachments and page limitations respected.

Attachment #1: Research Project Summary

In paragraph format, provide a title and summary of the research project in which the candidate will be involved.  Please include the supervisor’s funding information for the project the student will be working on (agency, type of grant/award, duration, amount).  Be sure to describe the role of the trainee in the proposed research project with respect to the skills they will gain and the expected outcomes.

  • Maximum 2 pages.
  • Page set up and format as outlined below must be followed.*
  • Upload under the section "Application Details Attachments"

Attachment #2: Transcript

  • Most recent transcript for the student named in the application   
  • Upload under the section "Application Details Attachments"

Attachment #3: Canadian Common CV (CCV)

  • A completed CV must be created (and/or updated) and submitted in the Canadian Common CV system for BOTH THE STUDENT AND THE SUPERVISOR(S) as part of the application process. Using the CV “Funding” option, select “Funding Source NBHRF”, and then select “CV Type NBHRF Template”. The CCVs will have to be uploaded as a document through the “Choose Files” button on the application form. Please note that a “Draft” CCV will not be accepted as part of the application. Please ensure that the correct version of the CCV is uploaded in the NBHRF application. A submitted version of the CCV will have a date submitted and a confirmation number at the top of the CCV.
  • Upload under section “CCV Attachments”.

Attachment #4: Signatures

A scanned completed signature page must be attached. 

  • It is important that signatures are obtained BEFORE the application is submitted. After the application is submitted, the applicant will not be able to make changes. The applicant must review the application with each of the primary stakeholders and obtain their signatures. 
  • The signatures required are:

1. Applicant
Enter the applicant's name on the online application. 

2. Department
Enter the name of the Dean/Department Head/Manager on the online application.

3. Institution
Please enter the name of the person who has the authority to bind the institution or organization to the general conditions governing grants and awards.

The signature on the pdf signature page must match the “Signature Acquired” name entered on the online application form. Should the applicant realize or be told that they have an incorrect name entered on the pdf for signature, the applicant can strike out the original name, write in the appropriate name on the printed form and have the appropriate person sign. Before submitting the application, however, the applicant must return to the same field in the online application and update the entry to match the name and title of the person who has signed.

  • The signature in each section must match the individual named on the printed pdf and the on-line form.
  • Upload under section "Application Details Attachments".

*Page Set Up and Format for Attachments

Margins:  ¾” (2 cm)
Page: 8.5” x 11” (21.5 x 28 cm) 
Font: 12 point
Spacing: No condensed type or spacing
Line Spacing:  Single-spaced                                        Back to top of the page

Application Submission - Read Carefully

Applications can not be edited after clicking the “Submit” button.

Prior to submission, all attachments are to be uploaded with the application using the “Choose Files” button in the appropriate section (“Application Details Attachments” or “CCV Attachments”). See above.

Signatures must be obtained prior to submission. To do so, the applicant must follow the steps outlined below:

1. Enter the signatories’ names in the appropriate fields on the online form.
2. Click “Save Draft”
3. Go to “View”.
4. Scroll to the bottom of the page.
5. Click on “View PDF”.
6. Print the pdf document.
7. Logout of the application.
8. Obtain the required signatures on the printed pdf document.
9. Scan the signed document.
10. Log back into the account.
11. Click the "Edit" button for this application on the “Portfolio” page.
12. Click the “Choose Files” button under "Application Details Attachments".
13. Upload the scanned signature page.
14. Click the Signature Acquired boxes.
15. Click “Save Draft”.

Once the application is complete, click “Submit”.

The applicant will receive an e-mail advising that the application has been received, including a file number for future use.  Back to top of the page

Final Report

Grant Recipients are required to submit a Final Report by October 31st of the year the grant was awarded for each student by completing the NBHRF final report form found by logging into your NBHRF account.  

The signed financial statement from the institution and a summary report must be attached in the “Final Report Attachments” section.

All fields of the report form must be completed accurately. If information is missing or incorrect, the report will be rejected and recipients will be instructed to redo it.

The grant recipient will receive an automated email confirming submission of the report. The grant recipient will also receive an email from the NBHRF Program Director indicating whether or not the final report is complete and accepted. If it is not complete, appropriate actions will be arranged.

Recipients who do not submit a final report or any other required documentation will be ineligible for future NBHRF research funding.  Back to top of the page

Summary Report Details

A plain language summary report from the supervisor and the student must also be attached in the “Final Report Attachments” section and must answer the following questions:

(a) Describe the research project you worked on (objectives and goals).

(b) What progress was made towards achieving those goals during the 8 to 16 week period?

(c) Describe the tasks that were learned and performed.    

(d) Describe any results that were determined.

(e) How did the experience assist the student in their development as a health researcher?

(f) How did the experience assist the applicant in their development as a supervisor/mentor?

(f) How did the student contribute to the research project and progress that was made?

(g) What research skills did the experience help to develop for the student?

(h) What are the student’s educational / research plans for the next year?

The document must adhere to the following format:

Page Set Up and Format for Summary Report

Margins: ¾” (2 cm) 
Page: 8.5” x 11” (21.5 x 28 cm) 
Font: 12 point
Spacing: No condensed type or spacing
Line Spacing: Single-spaced
Length: Maximum 2 pages                                                      Back to top of the page